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Career Details

Human Resources Administrative Assistant III-Confidential-Limited Term

County of SLO

The County of San Luis Obispo has an exciting opportunity for an experienced Administrative Assistant to support the Human Resources Team within the Health Agency. The HR Admin Assistant is responsible for communicating with employees, contractors, and volunteers of the County's Health Agency while providing a high-level of customer service; acting as a "Payroll Coordinator" for the Health Agency by approving timecards, and supporting supervisors with payroll related questions; and providing administrative support to the Human Resources team by digitizing files, supporting recruitments, and other project as assigned. Under general supervision, provides technical level support to departmental personnel and administrative function or program operations; coordinates activities with staff, other County offices, clients, and vendors; and performs related duties as required.

Payroll and Accounting Specialist

Native Trails

Essential Duties & Responsibilities Payroll Review timecards on a daily or weekly basis to find, investigate and resolve any areas regarding missing punches, labor law requirements, and to ensure required daily hours are met, etc. Contact and assist employees and managers with timecard requirements that may include missing PTOs, missing punches, adjusting timecards for company events, adding payroll adjustments, etc. Complete entire payroll process on scheduled payroll date(s) using Paychex Time and Attendance and Flex, review payroll reports for accuracy and confer with Controller before submitting to Paychex. Download, save and maintain all required payroll reports for every pay period into common files. Respond to employee inquiries regarding payroll issues or concerns. Process and monitor garnishment orders, back pay calculations and any other issues that may impact payroll and maintain payroll checklist accordingly. Process specialized payroll checks including terminating employees, bonuses, etc. Train new approvers on time and attendance system. Become an expert on Paychex Time and Attendance and Flex; utilize these systems to their fullest. Coordinate with Paychex to gather information about out of state tax requirements when hiring new employees in multiple states and set up payroll tax accounts as required per each state. Analyze payroll issues and communicate with Controller, Managers, and outside payroll service to recommend corrective actions. Employee Benefits Assist with the financial aspect of employee benefits and retirement programs, including medical, dental, vision, life insurance, short and long-term disability, FSA Section 125 and dissemination of reports to employees. Distribution of an Annual Employee Statement of Total Compensation. Coordinate with HR and Accountant I for proper benefit and deduction calculations and onboarding requirements. Help to ensure the correct tax processing of employee fringe benefits, bonuses, and deductions. Accounting Post incoming customer payments in B1, including credit cards, and Canadian checks. Run checks (not Canadian) through scanner and finalize deposits. Assist AR Specialist III with posting ACH payments when needed. Print out Native Trails AP checks, obtain signature and mail out weekly. Prepare AP checks and tenant rent deposits for our three LLCs. Take NT Canadian and LLC deposits to banks. Scan into online folders and shred daily all AP Invoices received via mail, BOLs, credit card receipts, NOSRs (Non-Order Ship Requests), warehouse packing slips, customer checks and documents for the Accounting Specialist II and Controller and other departments as needed. Send out and collect daily mail and distribute when necessary. Assist with AR Invoicing when needed. Support Duties & Responsibilities Scan and shred documents for AP, Controller, and other departments Send out and collect daily mail and distribute to staff Overall, Native Trails is a great place to work! To perform this job successfully, the candidate must be willing to perform roles that are multi-level; qualified and knowledgeable in mid-level roles and flexible/open to performing entry level roles. There is no part of this position that is unimportant or superfluous. The candidate of our dreams would be comfortable and experienced with payroll and accounting, a quick learner, a team player, and self-motivated with the ability to pivot from payroll to accounting to collecting and distributing mail. Since this is an onsite position, the ideal candidate must be friendly, approachable and have the patience to answer questions from employees. This person will also have the inquisitiveness and drive to learn all aspects of our payroll system, interface with Paychex, and love writing procedures for department congruity. Must have experience with accounting software and have intermediate level expertise with Microsoft Office.

Human Resources Generalist III

Edge Autonomy

Duties Include: The following job functions are a basic requirement but are not limited to and may be
assigned other duties.

  • Support HR functions and workforce management
  • Coordinate onboarding, orientation, and training sessions for new employees
  • Knowledge of regulatory compliance and Federal and California employment and labor laws
  • Support of Internal Policies and Procedures for Edge Autonomy
  • Auditing benefits bills and HR invoices
  • Employee relations and communications
  • Create and maintain employee personal records and files in the company database
  • Assist with recruiting needs
  • Track incoming resumes via the Resume Tracking System and EEO requirements
  • Employment Authorization
  • Supports employee and company safety requirements
  • Management of Leave of Absences
  • Utilize programs such as Adobe, Microsoft Word, Office, and Outlook, to create and maintain
  • company documents
  • Assist with government reporting
  • Other duties as assigned