Header 10

Job Details

Company Native Trails
Company Description

Native Trails is a fast-growing, locally owned Certified B-Corporation company that is looking to add a new member to our Accounting Team. Native Trails believes in being environmentally responsible and providing opportunities for employee employment and growth. With our open-door policy, employees have access to all levels of management and are encouraged to share ideas. Native Trails takes work-life balance seriously by accommodating family needs and obligations. “I founded Native Trails with a dream of bridging cultures, of combining artisan heritage with innovative design and sustainable materials. Bringing the beauty of undiscovered artisans to homes all over the world is a passion I gratefully live out every day.” Naomi Neilson, Founder/CEO

URL https://nativetrailshome.com/
Job Title Payroll and Accounting Specialist
Job Responsibilities

Essential Duties & Responsibilities Payroll Review timecards on a daily or weekly basis to find, investigate and resolve any areas regarding missing punches, labor law requirements, and to ensure required daily hours are met, etc. Contact and assist employees and managers with timecard requirements that may include missing PTOs, missing punches, adjusting timecards for company events, adding payroll adjustments, etc. Complete entire payroll process on scheduled payroll date(s) using Paychex Time and Attendance and Flex, review payroll reports for accuracy and confer with Controller before submitting to Paychex. Download, save and maintain all required payroll reports for every pay period into common files. Respond to employee inquiries regarding payroll issues or concerns. Process and monitor garnishment orders, back pay calculations and any other issues that may impact payroll and maintain payroll checklist accordingly. Process specialized payroll checks including terminating employees, bonuses, etc. Train new approvers on time and attendance system. Become an expert on Paychex Time and Attendance and Flex; utilize these systems to their fullest. Coordinate with Paychex to gather information about out of state tax requirements when hiring new employees in multiple states and set up payroll tax accounts as required per each state. Analyze payroll issues and communicate with Controller, Managers, and outside payroll service to recommend corrective actions. Employee Benefits Assist with the financial aspect of employee benefits and retirement programs, including medical, dental, vision, life insurance, short and long-term disability, FSA Section 125 and dissemination of reports to employees. Distribution of an Annual Employee Statement of Total Compensation. Coordinate with HR and Accountant I for proper benefit and deduction calculations and onboarding requirements. Help to ensure the correct tax processing of employee fringe benefits, bonuses, and deductions. Accounting Post incoming customer payments in B1, including credit cards, and Canadian checks. Run checks (not Canadian) through scanner and finalize deposits. Assist AR Specialist III with posting ACH payments when needed. Print out Native Trails AP checks, obtain signature and mail out weekly. Prepare AP checks and tenant rent deposits for our three LLCs. Take NT Canadian and LLC deposits to banks. Scan into online folders and shred daily all AP Invoices received via mail, BOLs, credit card receipts, NOSRs (Non-Order Ship Requests), warehouse packing slips, customer checks and documents for the Accounting Specialist II and Controller and other departments as needed. Send out and collect daily mail and distribute when necessary. Assist with AR Invoicing when needed. Support Duties & Responsibilities Scan and shred documents for AP, Controller, and other departments Send out and collect daily mail and distribute to staff Overall, Native Trails is a great place to work! To perform this job successfully, the candidate must be willing to perform roles that are multi-level; qualified and knowledgeable in mid-level roles and flexible/open to performing entry level roles. There is no part of this position that is unimportant or superfluous. The candidate of our dreams would be comfortable and experienced with payroll and accounting, a quick learner, a team player, and self-motivated with the ability to pivot from payroll to accounting to collecting and distributing mail. Since this is an onsite position, the ideal candidate must be friendly, approachable and have the patience to answer questions from employees. This person will also have the inquisitiveness and drive to learn all aspects of our payroll system, interface with Paychex, and love writing procedures for department congruity. Must have experience with accounting software and have intermediate level expertise with Microsoft Office.

Job Qualifications

Qualifications: To perform this job successfully, the employee should perform work with minimum supervision. They must exercise sound judgment and initiative, make appropriate use of slower periods in the work cycle, handle a diverse workload, ensure scheduled deadlines are to be achieved and have strong organization and time management skills. They should maintain an organized work area and filing systems, apply established policies related to the job and make recommendations of improving policies and procedures. Imperative that they maintain confidentiality of payroll and financial and other agency information. The additional requirements listed below are also representative of the knowledge, skills and/or abilities desirable for this position. Competencies: Accuracy / Quality of Work Job Knowledge (Continuous Learning) Adaptability/Flexibility Communication / Interpersonal Relations Commitment to Continuous Process Improvement Self-Motivated / Managed Education/Experience: At least 3 years of payroll/accounting experience required. High school diploma or general education degree (GED) is required. Some college education is preferred, but not required. Future education and/or participation in payroll/accounting courses is required. Communication Skills: Ability to communicate effectively by email, phone, or in person; establish and maintain effective working relationships by interacting tactfully and courteously with the public and co-workers; may require the ability to speak effectively in staff meetings or during company functions in front of other employees of the organization. Analytical Skills: Ability to question and investigate all transactions that appear to deviate from the norm; recognize and correct computational errors; understand transactions in terms of accounting codes and classifications and apply investigative tools to research source of transactions. Computer/Equipment/Software Skills: Must have working knowledge of payroll software; Paychex preferred and experience working with outside payroll agencies. Experience with Microsoft Office is required. Reasoning Skills: Ability to apply common sense to carry out instructions furnished in written, oral or diagram form; perform detailed research to find solutions for problem resolution to accomplish the job; utilize a variety of resources to determine appropriate accounting rules and internal controls.

Compensation Pay Range $23-$27 per hour

Native Trails offers a generous benefits package: 11 paid holidays (including the day after Thanksgiving, Christmas Eve, and Juneteenth!) Vacation: two weeks of vacation for the first three years of employment, three weeks until you reach 15 years and then 4 weeks of vacation thereafter 24 hours of Personal and Sick time annually Competitive Employer Match for Health Insurance and 100% ER Dental paid Offers vision, life and Aflac benefit options for Employees Two Employee Assistance Programs (EAP) 401(k) matching up to 4% after one full year of FT employment In addition to our benefits package, we have a few awesome perks: Community Trails program: Each employee is granted 16 hours of paid time annually to volunteer around the community including group volunteer events and more! Monthly company luncheons that create an atmosphere of comradery with employees across all departments Casual dress code Halloween costume party/contest Thanksgiving Potluck Annual Christmas party Dog friendly Tuition Reimbursement Program The Essential Duties & Responsibilities of this position are: Payroll Assist with Employee Benefits Incoming Payments/Deposits (requires a few trips to Wells Fargo Bank) Assist with AR Invoicing Print out weekly AP checks for Native Trails, obtain signature and place in outgoing mail Prepare AP Checks and deposits for (3) LLCs (requires a few trips to American Riviera Bank)

How to Apply

If this sounds like a job that would be a perfect fit for you can apply on Indeed or on our website https://nativetrailshome.com/.

Expiration Date 2023-04-15