Visit SLO CAL (VSC) is the non-profit countywide destination marketing and management organization (DMMO) for San Luis Obispo County. Its mission is to “Inspire travel and foster our unique experiences to create life-long ambassadors and economic growth for SLO CAL. Its goal is to promote San Luis Obispo County through marketing, advertising, public relations, group sales, promotions, events and sponsorship, branding the region as a choice destination for regional, national and international travelers alike. Visit SLO CAL works in partnership with tourism industry-related businesses including lodging properties, restaurants, wineries, breweries, activities, local community destination marketing organizations and the state tourism organization, Visit California, to create a unified marketing approach that promotes the culinary, coastal and cultural assets of the county. For more information, visit SLOCAL.com. |
Core Responsibilities:
Financial (70%):
- Manage the day-to-day accounting tasks of the organization, including:
- Maintaining accounts payable through Concur Invoice and Quickbooks and accounts receivable through Quickbooks (post bills and checks and receive payments, etc.), ensuring that there are no material weaknesses in the organization’s financial practices, that all invoices have proper back-up, and following up with partners when funds are delinquent
- Conduct follow-up on delinquent payments and proactively reach out to prevent delinquencies
- Preparing check runs and making deposits
- Processing semi-monthly payroll, 401k deferrals and payment of insurance premiums
- Reconciling bank and credit card accounts, using Concur Expense, AMEX e-statements and bank statements
- Processing expense reimbursements through Concur Expense
- Researching and reconciling all accounting discrepancies and inquiries from team members
- Performing account reconciliations between the general ledger and subsidiary ledger
- Maintaining vendor files
- Maintaining fixed asset schedules
- Addressing all accounting-related documents/correspondence to and from other team members
- Complying with federal, state and company policies and regulations
- Maintaining relationships with Auditor, banker, team members, etc.
- Effectively communicating and presenting critical financial matters to organizational leadership
- Recommending systems and technologies to streamline financial procedures
- Other accounting duties as requested
- Managing the monthly and bi-monthly accounting obligations of the organization, including:
- Completing all month-end closing duties, including adjusting journal entries and reconciliation of related balance sheet accounts
- Preparing monthly financial reports for team members and the Board of Directors
- Developing cash flow projections and monitoring cash flow from month to month
- Monitoring progress of spending against budget and offering insights to the team
- Preparing transfer requests from checking to CD accounts
- Preparing reports aimed at optimizing the business
- Managing the quarterly, biannual and annual accounting obligations of the organization, including:
- Facilitating the annual budget and budget re-forecast process
- Monitoring the payment of quarterly and annual payroll tax returns through TRAX
- Preparing annual W-2s and 1099s
- Preparing annual financial statements and related reports for annual audit and income tax return preparation
- Coordinating the annual year-end audit process, including request for proposal (RFP) process, selection of an Auditor and audit facilitation
- Providing feedback on business policies and accounting practices, ensuring the organization’s Accounting Policies and Procedures is in line with industry best practices
Human Resources (30%):
- Manage recruitment efforts, including the posting of open positions on key recruitment channels, assisting with the scheduling of interviews, processing background and credit checks, administering personality tests (WorkTraits and Enneagram), and maintaining candidate records on the online Bamboo HR platform
- Manage and optimize on-boarding process, including the facilitation of operations on-boarding and coordinating internal on-boarding meetings with other team members
- Ensure the organization is compliant with existing state and federal employment laws and regulations
- Maintaining employee payroll files, payroll records and benefit information through the online Bamboo HR portal
- Monitor systems and processes to ensure efficiency organization-wide
- Facilitate the Annual Performance Review process and monitor progress on the Performance Management Module
- Assist in monitoring and ensuring the effectiveness of the organization’s continuous learning program
- Recommend new systems and technologies to optimize employee work flows and advocate for improvements to the efficiency of the organization
- Address employee issues and maintain employee relations, in line with labor law and HR best practices
- Enforce standardized organization-wide record-keeping practices throughout the employee life cycle
- Maintain, educated and assure compliance with company policies
- Coordinate enrollment and annual renewal of employee benefits, as outlined in the employee handbook, including management of the Visit SLO CAL 401k account
- Review employee benefit options annually, making educated recommendations on changes from year to year
- Assist in the execution of Strategic Direction 2023 initiatives, including assistance with recruitment strategies, culture-building initiatives, and retention strategies
- Manage employee off-boarding
- Other HR duties and projects as requested
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Required Skills/Experience:
- Bachelors Degree in Accounting or 4+ years of experience
- 2+ years of experience in managing HR in the State of California
- Exposure to California Labor Law and employment equity regulations
- Familiarity with QuickBooks software
- Experience with payroll and payroll tax filings
- Understanding of HR industry standards and best practices
- Knowledge of Microsoft Office, Adobe Acrobat
- Strong budget and financial planning experience
- Proficiency in all aspects of corporate accounting and all pertinent GAAP rules and regulations
- Non-profit experience preferred
Desired Traits/Abilities:
- Detail-oriented, methodical and extremely organized work style, coupled with the ability to see the big picture
- Ability to hold strict confidentiality
- Talent for tracking, multi-tasking and the ability to pivot quickly in a rapidly-changing environment
- Problem solving skills and ability to propose and direct successful solutions
- Ability to work autonomously, yet collaborate with others as needed
- Strong drive and a tendency to thrive in a very fast-paced, ambitious environment
- Professional, adventurous, positive and confident attitude
- Empathetic, but prioritizes the best interests of the organization
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